Item Creation

In Mgmt Module – Go to Items Tab

Over View page

(+)– From Drop down you can select which type of Item to create as new. Based on which type the fields can very so be mindful to select the correct type. As Item Type cannot be modified.

 Modification/view of Items can be done selecting the Item code.

Filters: allow you to search items more conveniently.

Broken UOM Matrix: shows Item codes where the Unit of Measure value is not mapped correctly – check the Base/Sales/Purchase UOM and update the values under Mater data Module >UOM matrix tab and search for the base UOM and check if the connection is visible.

Broken Integration: Integrations enabled for your clinics is not set up correctly – please inform your support team for further assistance.

Add/View/Update Items

GENERAL INFO

• Based on the Item type Fill in all necessary fields and please note the following.
• Item Code cannot be duplicated and needs to be Unique it will not be allowed to be edited.
• Description is the Field that is displayed in CMS.
• Sales UOM and Purchase UOM is depended on the Base UOM selected. Therefore, please select Base UOM first.
• Supplier is primary supplier- a Item can have multiple Supplier and can be added via Purchase info tab.
• Price Adjustment Type – is only needed to be filled for Packages on which level the Item pricing is adjusted.

OTHER INFO

• Batch Tracking – enable batch to be mandatory recorded on to system with expiry date for incoming items.
• Inventoried- checks if Item is sold to patient or not and will need to be stored or not. Inventoried Items will be shown in Current stock page. 

eg: Medicaine is Inventoried Yes, but A4 sheets for Printer is Inventoried No.

• Label Print allows printing during Post consult activities.
• Out of stock remark displays when Purchasing item – so that clinic is aware that the item is out of stock.
• Controlled Drugs: are not sent to NEHR.

eg: Medicaine is Inventoried Yes, but A4 sheets for Printer is Inventoried No.

DRUG INFO

• Drug Type: Chronic or Acute or undefined.
• Brand Name: for Non-Generic/Branded drugs.
• Drug Branded Type: Generic or Branded
• Frequency Code is the value displayed in “INSTR” in Consult/Dispensing. 
• Dosage Instruction Code is the value displayed in “DOSAGE” in Consult/Dispensing.
• Dosage Qty is the value displayed in “DOSAGE” qty spacing in Consult/Dispensing.
• Precautionary Instructions: is additional information to be provided to displayed and printed in the label.
• Route Of Administration: Method of consumption of item
• Indications: Symptoms then medication is used for.

DOSAGE UOM STRENGTH

Value: of Dosage per Dosage UOM /Qty

Unit: Dosage UOM

PACKAGE SUB ITEMS INFORMATION

Fill the table with the Item ID’s included in the Package in order of possible dispensing

• The quantity dispensed.
• The Selling price should be set.
• If Tax is included or not
• Session no to decide the order number select 1,2,3….

MULTI COST SUB ITEM

If a cost of service is made up of multiple singular services – use this to group up services- can we used for invoice management/vendor cost management.

VACCINATION DOSAGE ID

Only Applicable for Vaccines- to enter vaccine dosages.

• Dosage ID: Suggested as D1,D2,BD ….
• Name: Dose 1, Dose 2, Booster Dose…etc
• Description is the same as Name but displayed in CMS.
• Recommended age: age group for vaccination 
• Intervals from the last dosage.

ALLERGY GROUP INFORMATION

Add all allergy groups the item can be included in from dropdown.

OTHER INFORMATION

• Translation of descriptions
• MIMS classifications

Sales Info

Which Clinic’s the item is open for and at which sales price for which Suppliers.

Purchase Info

Key in the data to who this vendor and cost price of this item. Enable purchasing this item by Clinic/Clinic group.